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First release. Group roster, emergency contacts, waivers, headcounts and the incident log
Group roster, emergency contacts, waivers, headcounts and the incident log
Take the roll before you leave the lot and know, at every stop after that, exactly who you have. One page holds the whole group: name, age, emergency contact and the relation, waiver status, meeting time and the hour you are due back. Print it or hand it over as a PDF. Written for working guides and small outfitters - rafting, climbing, ski touring, paddling, day hikes, backpacking, dive charters - around the three things that go wrong out there. Nobody can find the waiver. Nobody can find the contact. Nobody is sure of the count. THE ROSTER - Emergency Contact and Relation sit in their own columns, beside the name - A row is flagged the second somebody has no contact on it - Age or date of birth, guardian name, a badge on anyone under 18 - Meeting point and time, expected back, co-guide, who is holding your trip plan - Waiver state on every line: signed, pending, paper, expired HEADCOUNT AT EVERY CHECKPOINT - Roll call ticks names off the list; tally is one oversized number pad - Expected counts the guides too - eight clients and two of you makes ten - Every count carries a position, printed as decimal degrees and as degrees and minutes - No fix yet? The count still saves, with the time on it, and the page says so - Bigger targets for gloved hands, high contrast for direct sun - Checkpoints named for the day you actually run: trailhead, turnaround, return, put-in, take-out, camp THE TRIP LOG - Departed, weather in your own words, decisions, incidents, notes, returned - A turnaround will not save until you have typed why you turned - Fifteen minutes late or more and both times print: when it happened, when you wrote it - Photographs and voice notes hang off the entry - Dictation asks the device for its offline recognizer, so an incident note never waits for signal - Close the trip and the log seals; later additions file as late entries WAIVERS, SIGNED ON THE PHONE - Paste the wording your lawyer or your insurer gave you. No template ships with this app and no legal advice is offered - Hand the phone across: the client scrolls to the end, types a name, draws a signature - A guardian signs for a minor - Once a version has a signature against it the wording locks, and its text fingerprint prints on the page - Good for one trip, a season, or a set number of days - A hand-off PIN shuts the rest of the app while a client is holding your phone CLIENT-DAYS AT SEASON END - The total adds each client's own days: hiked out on day two of four counts as two - Grouped by route, by permit tag or by month, set against last year - Permit tag is a field you type. The app keeps no list of codes and names no agency - CSV columns dragged into the order your form wants, rows previewed underneath - Trips, clients, headcounts, incidents and waivers gathered and totalled for the year - A client book that carries the people you guide from one season into the next WHAT COMES OFF THE PHONE Roster PDF. Trip record PDF. Signed waivers PDF, one per page. Everything as a zip. ON THE DEVICE, AND NOWHERE ELSE No account, no server, no advertising at any tier. Records live in an encrypted database and a backup is a single AES-256 file opened by a passphrase kept nowhere but your head. Pounds, miles, feet and Fahrenheit, or switch any of them. Reporting client-days under a special use permit or a commercial use authorization? The permit tag field takes whatever code you were handed, and the season report groups the days by it. This app records what you enter. It gives no safety, avalanche, medical or weather guidance, does not check your permits, and makes no claim about any licensing or insurance requirement. Not affiliated with or endorsed by any government agency, land manager or standards body. Official sources: https://www.fs.usda.gov/working-with-us/special-uses , https://www.nps.gov/subjects/concessions/index.htm